Notice of Annual General Meeting & Special Resolution

Goondiwindi Pastoral & Agricultural Society Inc.

Members and interested parties are advised that the Annual General Meeting (AGM) of the Society will be held:

📅 Friday, 17th October 2025
🕠 5:30 pm
📍 Queensland Hotel – “The Pitt”

All members and interested parties are invited to attend.

All committee positions will be declared vacant. Nominations for committee positions close 5:30 pm Friday, 3rd October 2025.
Nominations must be received in writing on the prescribed nomination form - provided here NOMINATION FORM.

Notice of Special Resolution

In accordance with section 3 of the Associations Incorporation Act 1981 (Qld), notice is hereby given that the following Special Resolution will be proposed at the AGM:

That the Constitution of the Goondiwindi Pastoral & Agricultural Society Inc. be amended as follows:

Amendment 1 – Objects of the Association

Replace the existing objects with the following:

The objects of the Society shall be
(i) to promote and organise exhibitions, contests and games including sport and recreational activities connected with the advancement and benefit of the Pastoral, Agricultural, Equestrian, Sporting, Industrial (including Arts and Crafts) and Horticultural pursuits in the Goondiwindi district.
(ii) Including maintaining and improving the facilities on the Goondiwindi showgrounds to hire out for, or conduct, events that are not inconsistent with the type referred to above for the benefit of the Goondiwindi and district community.
(iii) To conduct activities that support the interests, wellbeing, and resilience of the local community, including initiatives that enhance the economic, cultural, and social viability and liveability of the Goondiwindi region.
(iv) To actively promote the Goondiwindi region—its people, produce, industries, and events—to visitors and the broader public, through events, campaigns, partnerships, and other initiatives aligned with the Society’s purpose.

Amendment 2 – Clause 10.1.1: Membership of Management Committee

Amend Clause 10.1.1 to read:

(1) The management committee of the association consists of a president, secretary, treasurer, three (3) vice presidents, and up to nine (9) other members of the association elected at a general meeting.

Amendment 3 – Clause 10.6: Duties of Management Committee Members

Insert the following new clause:

10.6 Duties of Management Committee Members
(1) Membership of the Management Committee carries with it an obligation to actively participate in the operations, governance, and strategic direction of the Association.
(2) Each Management Committee member must:
(a) attend at least 75% of Management Committee meetings held in any financial year, unless granted leave of absence by the Committee;
(b) attend at least 75% of General Meetings held in any financial year;
(c) make themselves reasonably available to assist with the planning and delivery of the Annual Show and other Association events;
(d) be an advocate for the Association, promoting its purpose and activities in the community;
(e) act in good faith and in the best interests of the Association at all times; and
(f) comply with the Association’s rules, policies, and code of conduct.
(3) If a Management Committee member is unable to meet the duties set out above, they are encouraged to notify the President or Secretary as soon as reasonably practicable.

Amendment 4 – Grievance Procedure

Insert in full the model grievance procedure issued by the Office of Fair Trading (Queensland), as adopted by the Association.

Please register your attendance by email to admin@goondiwindishow.com.au or by text to 0437 809 415.

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